Administrative Assistant - Expenses & Reconciliation

Currently, we are looking for talented resources for one of our listed clients. If interested please reply to me with your updated resume or feel free to reach out to me for more details at (949) 617-2673

On-Site role

Job Description:

• Administrative Assistant – Training Support Services.
• This Administrative Assistant position will provide support to the Training Support Services team.
• The Training Support Services organization is a system-wide organization responsible for support functions for all 6 categories of training across Client.
• The Administrative Assistant position requires working in a fast paced and collaborative environment. 
• The ideal candidate has high initiative, is eager to learn, not afraid to ask questions, and values working with a variety of people that have different support needs.

The position is responsible for administrative functions including but not limited to:

• Preparing monthly procurement card expense statements.
• Calendar management, planning and organizing meeting arrangements and catering.
• Invoice reconciliation and processing | check requests.
• Video conference scheduling, set-up and coordination.
• Making travel arrangements.
• Maintaining SharePoint sites / TEAMS sites.
• Ordering office and breakroom supplies.
• Maintaining S: Drive, TEAMS or SharePoint access and Outlook distributions lists.

Job Requirements:

• High School Diploma or GED required.
• Secretarial/administrative experience in a busy, fast-paced environment is highly preferred.
• Experience supporting a large department is highly desired.
• Experience with expense reporting and reconciliation, arranging travel, and coordinating meetings, as necessary.
• Experience taking initiative and being a self-starter in day-to-day responsibilities.
• Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required.

Knowledge, Skills and Abilities:

• Ability to professionally represent the department, including professional interactions with executives, managers, peers, department employees, vendors and other business partners.
• Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision.
• Ability to manage calendar, travel, and incoming calls with minimal distractions.
• Must be an effective team player that is able to build and maintain strong relationships with Executive/Administrative Assistants and across the Company, and provide back-up support to others as needed.
• Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction.
• Must possess excellent customer service, time management, phone, interpersonal, and communication skills.
• Demonstrated proficiency using Microsoft Office products (Word, Excel, PowerPoint, Access, and Outlook).
• Proficiency in or ability to learn Client Systems such as SCOTT, Enterprise Foundations, Oracle.
• Must utilize good judgment and decision-making skills to either involve leadership or make independent decisions, as appropriate.

Behavioral Attributes:

• Possess and display behaviors consistent with Our Values: Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance.
• Sustained professional demeanor.
• Maintain confidentiality of sensitive information.
• Maintain a customer service mindset.
• Demonstrate flexibility and adaptability to changing priorities.
• Demonstrate initiative and drive to deliver positive results.
• Must be a team player that is customer focused and service-oriented.
• Able to exercise independent judgment and discretion, and able to work with minimal direction.

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers