Administrative Assistant II

Currently, we are looking for talented resources for one of our listed clients. If interested please reply to me with your updated resume or feel free to reach out to me for more details at (949) 617-2307

Title: Administrative Assistant II
Location: Louisville, KY
Duration: 0-12 months

Job Summary

• The Administrative Assistant II provides complex administrative and clerical support.
• The ideal candidate will have one to two years or more experience in a fast-paced office environment.
• The candidate will have an understanding of general office procedures, the ability to communicate effectively, solve intermediate-level problems, assist with basic research, respond to department inquiries (including communication with external customers), assist with the development and administration of various departmental programs, and reports, as well as perform administrative and office support activities for multiple managers and/or department.

Job Duties - Some Examples of the job duties may include:

• Planning and coordinating meeting arrangements including travel and lodging.
• Calendar management of meetings and details for events and/or meetings for managers and/or departments.
• Making arrangements for presentation materials and equipment and ensuring all event arrangements are handled.
• Composing and producing documents, and maintaining relevant databases and related records.
• Updating and maintaining departmental websites.
• Researching, analyzing, and summarizing data for reports independently.
• Assisting with department budget, processing expense reports, organizing and maintaining department filing systems, and other records.
• Answering phones; route callers, take messages, respond to inquiries; greet visitors; request and provide routine information as well, and handle walk-in inquiries.
• Communicating effectively, screening, and prioritizing incoming calls.
• Ordering supplies and equipment; making requests for repairs and services; monitoring and updating inventory, budget, and account records.
• Problem-solving routine problems and communications where the response is based on existing procedures;
• Responding to inquiries on departmental policies/ procedures. May have to research information to resolve problems or issues.
• Typing and proofreading documents produced by others.
• Creating, maintaining, and collecting data for standard reports charts, graphs, spreadsheets, and databases.
• Being exposed to confidential information and handling confidential matters.

Job Requirements:

• High School Education or equivalent preferred.
• Minimum of one to two years of administrative support experience preferred.
• Intermediate Microsoft Office skill level or better in Word, Excel, and PowerPoint.
• Internet search skills as relevant to the position and knowledge of using computer applications.
• Standard report generation; office administrative practices and procedures.
• Skilled with meeting critical deadlines and good time management skills preferred.
• Strong analytical, problem-solving, basic research, and time management skills
• Requires very good verbal and written communication and listening skills.
• Ability to deal successfully with the public in person and over the telephone.
• Flexible and willing to assist with coverage in other departments during fluctuations in volume, vacation coverage, or leave of absence coverage and as required by business needs and management team
• Demonstrated ability to handle multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail preferred.
• Friendly and professional demeanor and initiative to seek improvements to processes preferred.
• Good organization, discretion independent judgment skills, and the ability to understand policies and procedures are preferred. 

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers