Administrative Assistant

Currently, we are looking for talented resources for one of our listed clients. If interested please reply to me with your updated resume or feel free to reach out to me for more details at (949) 892-1655

On-Site role

Job Description:
Responsibilities include general administrative support, including, but not limited to, the following: 

• Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments
• Perform timekeeping and attendance reports 
• Process employee expense reports for covered and non-covered personnel (PaySource & Oracle Expenses) File; Order office supplies 
• Coordinate travel arrangements  
• Schedule and coordinate logistics for meetings 
• Gather data, compile information, and prepare reports 
• Maintain departmental record retention 
• Support all plant and department Safety initiatives 
• Maintain Client Linc phones including repairs and replacements  
• Contact the vendor regarding copier/printer repairs  
• Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees  
• Update Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports 
• Enter Limestone receipts in COMTRAC and do monthly closeout 
• Order flowers for sickness or bereavement for departmental time groups  
• FMLA contact for departmental time groups 
• Verify contractor timesheets by using Tableau and verifying backup documentation  
• Backup Admin Assistants in other departments 
• Provide superior customer service to all internal and external customers 
• Job Experience & Education:
• High school diploma or equivalent is required 
• Two-year degree or vocational school/certification is preferred 
• Three to Five years administrative experience required 
• SHIPS, PeopleSoft, or other people management software experience preferred 
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required 
• Accounts Payable experience is preferred
• Experience with timekeeping systems preferred 
• Experience working with union employees in a plant environment is preferred 
• Extensive computer experience with proficiency in Microsoft Office applications is required 

Knowledge, Skills & Abilities: 

• Positive attitude and ethical behavior 
• Capacity to properly manage sensitive information and maintain confidentiality  
• Ability to make administrative/procedural decisions and judgments
• Detail oriented and multi-tasking ability 
• Skilled in organizing resources and establishing priorities
• Ability to create, compose and edit written materials 
• Ability to interact well with all levels of employees and management 
• Effective written and verbal communication skills 

Behavioral Attributes: 

• Provide excellent customer service. Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers.
• Take personal responsibility/ownership for assignments to ensure tasks are fully met. Be a team player.
• Display a commitment to safety and compliance.

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers