Administrative Assistant

Currently, we are looking for talented resources for one of our listed clients. If interested please reply to me with your updated resume or feel free to reach out to me for more details at (949) 892-1655

On-Site role

Job Description:

• The Administrative Assistant position described in this job summary is assigned to Plant Gaston.

Responsibilities include general administrative support including, but not limited to the following:

• Provide support to numerous departments, including superior customer services to all internal and external customers.
• Perform timekeeping and attendance reports.
• Process employee expense reports for covered and non-covered personnel (PaySource & Oracle Expenses).
• Maintain document filing and retention, office supplies and department housekeeping.
• Coordinate travel arrangements if needed, as well as schedule and coordinate logistics for meetings.
• Gather data, compile information, and prepare reports.
• Support all plant and department Safety initiatives.
• Maintain Southern Linc and Harris Rado devices for plant personnel including set up, troubleshooting and replacements.
• Responsible for contacting vendor regarding copier/printer repairs, if needed.
• Prepare and maintain yearly boot allowance for covered employees.
• Update ARCOS to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports.
• Maintain monthly fuel accounting for Limestone, Gypsum, Bottom and Pond Ash and process entries in COMTRAC for monthly closeout.
• Order flowers for sickness or bereavement for departmental time groups.
• FMLA contact for departmental time groups.
• Verify on-site contractor timesheets by using Tableau and verifying backup documentation.
• Backup Administrative Assistants in other departments, when needed.

Job Experience & Education:

• High school diploma or equivalent is required.
• Two-year degree or vocational school/certification is preferred.
• Three to Five years administrative experience required.
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required.
• Accounts Payable and timekeeping experience preferred.
• Experience working with union employees in a plant environment is preferred.
• Extensive computer experience with proficiency in Microsoft Office applications is required.

Knowledge, Skills & Abilities:

• Positive attitude and ethical behavior.
• Capacity to properly manage sensitive information and maintain confidentiality.
• Ability to make administrative/procedural decisions and judgments.
• Detail oriented and multi-tasking ability.
• Skilled in organizing resources and establishing priorities.
• Ability to create, compose and edit written materials.
• Ability to interact well with all levels of employees and management.
• Effective written and verbal communication skills.

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers