Administrative Assistant

Currently, we are looking for talented resources for one of our listed clients. If interested please reply to me with your updated resume or feel free to reach out to me for more details at (949) 617-2673

On-Site role

Job Description:

• This Administrative Assistant position provide support to the Environmental Affairs department for Georgia Power and will be based out of the Environmental Laboratory (2480 Maner Rd SE, Atlanta, GA).
• The Environmental Affairs department includes a large team that is responsible for a wide variety of job functions, from laboratory work to office work to field work to project management.
• The Administrative Assistant position requires working in a fast paced and collaborative environment.
• The position will support teams based at the Environmental Laboratory as well as teams that are based at the Georgia Power Corporate Office.
• As such, the position will also spend time at the Corporate Office at some regular frequency as needed.
• The ideal candidate has high initiative, is eager to learn and not afraid to ask questions, and values working with a variety of people that have different support needs.

The position is responsible for administrative functions including but not limited to: 

• Employee time processing.
• Preparing monthly procurement card expense statements.
• Calendar management, planning and organizing meeting arrangements and catering.
• Invoice reconciliation and processing, check requests.
• Purchase Requisition, Purchase Order, and Supply Chain logistic support.
• Video conference and conference bridge scheduling, set-up and coordination.
• Making travel arrangements.
• Maintaining SharePoint sites.
• Preparing presentations and communications.
• Ordering office and breakroom supplies.
• Filing, faxing, copying.
• Answering phones and taking effective messages.
• Maintaining S: Drive, Teams or SharePoint access and Outlook distributions lists.
• Budget preparations and tracking / monthly accruals.
• Other department specific requirements, as needed Job Requirements.
• High School Diploma or GED required.
• Secretarial/administrative experience in a busy, fast-paced environment is highly preferred.
• Experience supporting a large department is highly desired.
• Experience with timekeeping, expense reporting and reconciliation, arranging travel, and coordinating meetings, as necessary.
• Experience taking initiative and being a self- starter in day-to-day responsibilities.
• Qualification of Pre-Employment Clerical Test.
• Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required Knowledge.

Skills and Abilities: 

• Ability to professionally represent the department, including professional interactions with executives, managers, peers, department employees, vendors and other business partners.
• Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision 
• Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the manager remains abreast of daily activities and requests.
• Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests 
• Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants and across the Company, and provide back-up support to others as needed.
• Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction 
• Must possess excellent customer service, time management, phone, interpersonal, and communication skills 
• Demonstrated proficiency using Microsoft Office products (Word, Excel, Power Point, Access, and Outlook) 
• Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data.
• Proficiency in or ability to learn various Client Systems and tools, including for timekeeping, expenses, travel, and purchase orders and invoicing.
• Must utilize good judgment and decision-making skills to either involve leadership or make independent decisions, as appropriate

Behavioral Attributes: 

• Possess and display behaviors consistent with Our Values: Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance.
• Sustained professional demeanor.
• Maintain confidentiality of sensitive information.
• Maintain a customer service mindset.
• Demonstrate flexibility and adaptability to changing priorities.
• Demonstrate initiative and drive to deliver positive results.
• Must be a team player that is customer focused and service oriented.
• Able to exercise independent judgment and discretion and able to work with minimal direction.

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers