Contract Administrator

• The Contract Administrator is responsible for the purchasing of all services for a capital project.
• The successful candidate will be responsible for developing RFP, reviewing bids, initiating bid events, managing bid information flow, participating in negotiations, and developing agreements for all aspects of the project.
• Risk related to purchases will be managed, and any defined threats to the project will be promptly escalated to the project team in accordance with the project organizational structure.
• The Project Requisitioner will manage the proper receipt and inspection of the services.

Primary Responsibilities:

• Manage the procurement of all services for a defined capital project. More specifically:
• Maintain a detailed procurement plan (Excel based tool)
• Coordinate information from cross-functional stakeholders including engineers, project management, schedulers, and global procurement teams
• Schedule and lead cross-functional procurement status meetings
• Develop relationships internally with engineers and Project Management to gather required information for bid events and subsequent purchase requisitions.
• Develop an Issues Report to help drive the team to take action and make decisions
• Partner with project teams to define the procurement plan
• Report on project procurement status to Finance, Engineering Management, and Project Management
• Develop relationships with suppliers and clients to promote the availability of supplier resources to meet and exceed project needs.
• Develop Request for Proposals (RFPs) and manage the flow of information to and from engineers and equipment suppliers in connection with the RFP event.
• Partner with project teams to define technical requirements including bid documents, desired suppliers, and key dates
• Develop RFP documentation in collaboration with project engineers
• Lead RFP events with multiple suppliers and/or coordinate bid events through the Global procurement teams
• Manage internal and external communications throughout the event
• Ensure commercial terms are discussed and agreed upon during negotiation including critical milestones, payment terms, freight terms, etc.
• Create and update Purchase Requisitions for services.
• Participate in negotiations led by the Global procurement team to gather required commercial information for purchase requisitions
• Interphase with Excel, Power Apps, and other software
• Coordinate supplier requests for changes to terms and conditions to drive to a fully executed agreement

Experience / Skills:

• Minimum of 5 years previous experience in engineering OR procurement, supply chain, or purchasing (buyer role) in construction or equipment purchasing REQUIRED
• Experience in Request for Proposal / bid events, vendor negotiations, and supplier management REQUIRED
• Manufacturing experience is strongly desired. Food & Beverage or CPG industry preferred

Skills:

• Self-directed, takes initiative
• Strong verbal and written communication skills
• Experience and general understanding of AutoDesk products (e.g. AutoCAD) desired
• Ability to read construction and engineering design documents

Education:

• Bachelor of Science Degree in supply chain, business, or related field preferred.

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers