Executive Administrative Assistant II

On-Site role

Job Description:
Schedule Notes:

• Work Location o Onsite/Remote/Hybrid: Onsite with flex. 
• Time Zone Requirements: PST.
• Work Schedule: Standard working schedule. 
• Contract Duration: The assignment will be 12 months from the start date. 
• Extension or Conversion: Yes, based on budget, performance, and/or business needs. 
• Overtime Expectations: No. 
• Business Travel: No.

Duties:

• Provides administrative support and clerical assistance to executive and director-level management within a company.
• Typically helps schedule and manage the itinerary of an executive, including scheduling meetings, travel and other demands on the executive's time.
• Also perform clerical and office duties; these may include running errands, screening phone calls, supervising clerical assistants and drafting letters and other documentation on behalf of the executive.
• In very large companies, typical to have an entire office administrative support staff typically, in charge of these personnel, supervising their work and making hiring decisions.
• Conduct research, prepare correspondence, expense and statistical reporting.
• Schedule travel, appointments and meetings.
• Supervise clerical staff.
• Screen phone calls, emails, mail and visitors route and resolve information requests.
• Coordinates space and office organization, and special projects.

Skills:

Required:

• Executive Calendar & Schedule Management.
• Advanced Microsoft Office Suite Proficiency.
• Travel Coordination & Expense Management.
• Professional Written & Verbal Communication.
• Staff Oversight & Team Coordination.
• Discretion & Stakeholder Management.

Preferred:

• Project management or coordination experience.
• Budget tracking or financial reporting.
• Familiarity with WD-specific tools (SAP, Workday, ServiceNow).

Education:

• High school diploma or equivalent required.
• Associate's or Bachelor's degree preferred, or equivalent combination of education and experience.

Experience:

• Minimum 5 years of administrative support experience.
• At least 2-3 years supporting executive or director-level management.

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers