Purchasing Specialist

Currently, we are looking for talented resources for one of our listed clients. If interested please reply to me with your updated resume or feel free to reach out to me for more details at (949) 966-2121

Title: Purchasing Specialist
Location: St. Louis - HQ, MO
Duration: 12 months

Description:   
Position Summary:

• The Procurement Specialist will coordinate CAPEX project purchases from bid to delivery.
• The successful candidate will be responsible for ensuring all deliverables such as design drawings, approvals, factory acceptance tests (FATs), site acceptance tests (SATs), etc. are delivered per the agreed contract terms and payments are made by terms.
• Risks related to purchases will be managed, and any defined threats to the project will be escalated to the project team by the project organizational structure. The Procurement Specialist will coordinate with the vendors as well as various other groups inside and outside of the organization.

Primary Responsibilities: 

• Prepare construction contracts, consulting agreements, letters of authorization, and other contract documents for the CAPEX organization consistent with NPE Ways of Working and Client Global Market and Local Procurement Policies.

More specifically:

1. Execute standard construction agreements with inputs from the project team.
2. Ensure documents are prepared and electronically filed consistently across the department.
3. Develop relationships with North American and Global procurement teams to coordinate the execution of non-standard agreements.
4. Manage a collection of forecasted/capital contract strategies with a 0+3-year outlook; summarize, group, and communicate procurement needs to North American Procurement and at Market Procurement to leverage requirements against projects. 

• Create and update Purchase Orders in SAP

1. Participate in negotiations led by the Global procurement team to gather required commercial information for purchase order execution
2. Interphase with Excel, Power Apps, SharePoint, and other software
3. Coordinate supplier requests for changes to terms and conditions to drive a fully executed agreement

• Manage the flow of information, goods, and services to and from equipment suppliers in connection with purchase orders for capital projects. More specifically:

1. Review scheduled shipment dates and confirm on-time delivery
2. Review scheduled drawing deliverables and confirm on-time delivery
3. Ensure purchase order milestones are complete to validate invoice payments
4. Manage internal and external communications through a Group mailbox

• Develop relationships with suppliers and clients to promote the availability of supplier resources to meet and exceed project needs. More specifically:

1. Develop a communication strategy with suppliers to promote proactive escalations for contract deliverables and/or contract milestones at risk
2. Develop a risk mitigation or recovery plan with suppliers when milestones dates are at risk
3. Ensure drawings are submitted as instructed (using the BIM tool) and coordinate with suppliers if instructions were not followed
4. Develop metrics to track vendor performance

• Develop relationships internally with engineers and Project Management to communicate any risks to meeting contract milestones and/or contract deliverables

1. Develop an Issues Report to help drive the team to act and make decisions
2. Partner with project teams up front to define the expediting strategy of each capital project
3. Report on project procurement status to Finance, Engineering Management, and Project Management

Basic Qualifications (Minimum):

Education:

• Bachelor of Science Degree in supply chain, business, or related field required.

Experience (Years/Type):

• Minimum of 3 years previous experience in procurement, supply chain, or purchasing (buyer role) in construction or equipment purchasing required
• SAP purchasing and DocuSign experience are strongly desired (SAP PO Creation).
• Required proficiency in Microsoft Suite products, including but not limited to Word, PowerPoint, Excel, and SharePoint. 
• Manufacturing experience is preferred.

Skills:

• Candidate must be detail-oriented, proactive, high degree of initiative and results-focused 
• Proven ability to analyze and present findings in a clear and cohesive manner
• Capable of navigating through ambiguous situations and managing relationships
• Strong communication skills are needed to liaise between internal customers and the global procurement team
• Ability to work collaboratively and support multiple sourcing initiatives
• Ability to develop processes and/or to identify continuous improvements to help better coordinate activities

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R- Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers