Administrative Assistant II

Hybrid role

Job Description:

• This role will be a 12 month contract from the workers start date.
• This role will be on the hybrid schedule if they're local to the client-campus.
• If not, they can be fully remote.
• The worker hours will be PST.
• Business Travel: No. 

Travel Coordinator:
Key Responsibilities:

• Book, modify, and cancel air, hotel, rental car, rail, and ground transportation in line with the corporate travel policy
• Prepare itineraries, including complex multi-city and international trips, and coordinate visa, passport, and entry requirements with the relevant teams
• Provide first-line support to travelers, including after-hours escalations, delays, cancellations, and emergencies
• Monitor bookings for policy compliance, flag exceptions, and route approvals for out-of-policy requests
• Coordinate group travel, executive travel, and event or customer-visit logistics
• Produce regular reports on spend, savings, policy compliance, and booking trends
• Support duty-of-care processes, including traveler tracking and communication during incidents and high-risk destination travel

Core Competencies:

• Customer service and responsiveness
• Time management and prioritization
• Problem solving in time-sensitive situations
• Cost awareness and policy adherence
• Discretion in handling executive and confidential travel information
• Collaboration across time zones and functions

Skills:
Required Qualifications:

• 2–4 years of experience in corporate travel coordination, a travel agency, or an administrative role with significant travel booking responsibility
• Working knowledge of online booking tools, for example Concur, which is the system used at client. 
• Familiarity with airline fare rules, ticketing, and international travel requirements
• Strong attention to detail and accuracy with itineraries, dates, and names
• Excellent written and verbal communication, with a calm, service-oriented approach under pressure
• Proficiency with Microsoft Office (Excel, Outlook, Teams)
• Experience working with executives/ sr. leadership EAs - important!

Preferred Qualifications:

• Experience in a global or multi-site manufacturing or technology company
• Experience with expense systems (e.g., SAP Concur) and corporate card programs
• Experience with duty-of-care and risk management tools

Education:

• High school diploma or equivalent; Associate's or Bachelor's degree in Business, Hospitality, or a related field preferred

About us:
At our organization, we take our mission and values to heart! We are on a mission to offer more and better jobs all over the world! Our goal is to care for you while you care for our clients and get you paid the highest pay possible. All our associates working with us are expected to embrace our RACE values: R - Results Matter, A- Approachable, C - Care, and E - Emergency i.e. work with a sense of urgency.

For more relevant job opportunities please visit our website: Denken Solutions Careers