Executive Assistant

Anticipated Assignment Schedule: 4 days on-site and 1 day remote, 8am-5pm. Candidate must be willing to work on-site 4 days a week.

Below are the preferred and required qualifications

• Required:
  • 3+ years supporting General Manager/Director-level leaders or above
  • Expert Outlook calendar management
  • Travel and expense management
  • PowerPoint and Excel proficiency
  • Strong executive communication skills
  • Demonstrated discretion with confidential information
• Highly Preferred:
  • Associate or Bachelor's degree in either Business Administration, Communication, Management, or Office Administration
• Nice to Have:
  • Certified Administrative Professional (CAP)
  • Professional Administrative Certification of Excellence (PACE)
  • Project Management fundamentals/certification
  • Event Planning certifications (if the role coordinates leadership events)

• Provide administrative support to executives and senior management.
• Manage and prioritize complex executive calendars and schedules by independently handling appointments and meetings.
• Arrange and coordinate travel plans, accommodations, and itineraries.
• Prepare correspondence, reports, and presentations.
• Handle confidential information and sensitive documents with discretion.
• Draft, edit, and proofread executive-level correspondence and reports.
• Handle confidential and sensitive information with the utmost discretion.
• Draft, edit, and review executive communications, presentations, and reports.
• Lead the planning and execution of executive-level events and projects.
• Lead the planning and execution of high-profile executive events.
• Oversee executive-level projects, ensuring timely completion.
• Answer and screen phone calls, emails, and inquiries.
• Learn and utilize relevant software and tools for administrative tasks.
• Serve as a point of contact between executives, employees, and external stakeholders.
• Act as a liaison between executives, internal teams, and external partners.
• Supervise, mentor, and provide guidance to junior administrative staff.
• Utilize advanced software and tools for executive support tasks.
• Stay current on industry trends and emerging executive support technologies.